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Hotel group · Albufeira, Algarve

When the need does not fit a standard solution.

MGE Hotels needed to attach the documents of every booking to the PMS, whatever channel they came from. No off-the-shelf tool solved it. We built the module.

Custom add-on Integration with the Host PMS Two aparthotels Documents attached by AI
Aerial view of Aparthotel Balaia Atlântico, MGE Hotels, Albufeira
Guestdash customer since [year]
The challenge

Documents arriving from every side, attached one by one.

Every booking brings documents, and those documents come in different formats depending on the channel or the engine they came from. Someone had to collect the documents, work out which booking they belonged to and attach them by hand in Host.

At the volume MGE Hotels runs, this meant hours of administrative work, delays, and the permanent risk of a booking moving forward incomplete without anyone noticing.

Documents in different formats by channel
Manual attaching, booking by booking
Hours of administrative work
Incomplete bookings with no warning
The solution

A module developed for this operation.

More than a closed platform, Guestdash builds what is missing. MGE Hotels is the proof.

01The AI reads the bookings. From every channel and engine, at the speed they come in.
02It identifies and attaches in Host. The right document, on the right booking, with no manual step.
03Guestdash checks. The team sees what was attached and, above all, what is missing.

"When our need did not fit any solution on the market, Guestdash developed it for us."

[Name] [Role] · MGE Hotels
The result

The team stopped chasing paperwork.

Automated. What took hours now happens in the background.
Reliable. The documents are read and attached directly in the PMS.
Verifiable. At a glance you see what is complete and what is missing.
Supervision, not execution. The team moved on to handling exceptions.

More important than the feature is what it demonstrates. MGE Hotels did not change the operation to fit a tool: it was the tool that was developed around the operation.

Highlights

What is working.

Custom development AI Document Integration module Integration with the Host PMS Document verification in Guestdash

Do you have a task no tool solves?

Tell us what it is. If it is specific to your operation, chances are we will build it.